The Great Lakes Historic Automobile Club (GLHAC) and its members have a joint “Duty of Care” arising from the management and execution of Club events particularly in relation to car run activities.


GLHAC looks to provide:-

  • Planning, management and safe execution of Club events

  • Programmed events that reflect the requirements of the membership

  • Events that are suitable for the range of Club vehicles

  • Publication of planned events in the Club Magazine or its social media

  • Events that are membership inclusive

The GLHAC membership and their guests should consider:-

  • Safe and considerate participation in Club events

  • Adherence to all road rules and regulations

  • Ensuring their vehicle is road worthy and safe for event participation

  • Upholding the good reputation of the Club

  • Supporting any member or event where necessary or possible

General guidelines for participating in Club car runs:-

  • Be on time and follow the instructions of the Run Leader

  • Notify the Run Leader if you intend to meet at the venue

  • Have mobile phone details for the Run Leader

  • Drive courteously and adhere to all road rules and speed limits

  • Take special notice and care of members and their guests

Generally, we are older drivers diving older cars - look out for each other

Specific guidelines for Club runs in Convoy

  • Maintain the speed set by the Run Leader, if you are uncomfortable with the convoy speed, travel at your own pace and signal to those behind to overtake.

  • Keep a good safe spacing between vehicles, don’t tailgate
    this is particularly important if the convey is travelling on a single lane road and members of the public wish to pass. A slower, bunched convey can cause frustration leading to risky overtaking which is dangerous to all

  • Drive to the conditions and within the capabilities of your vehicle

  • Don’t overtake other convoy vehicles unless absolutely necessary

  • Stick to the specified route - this will prevent the convoy becoming fragmented and maintain Run Leader cover.

  • Drive with your head lights on low beam

  • Activate turn blinkers early and turn them off late, this lets the vehicle in front know you have seen their indicator and are following. It also gives vehicles following you clear and timely direction where to go.

  • If you have a mechanical or medical issue pullover to a safe place on the side of the road, put on your hazard lights (if you have them) and wait for the Run Leader.
    (see more detail below)

  • If you are part of a convoy and see a participant pull over do not stop unless absolutely necessary and safe to do so. Run Leader will soon be in attendance so continue to your destination
    Vehicles and participants gathering on the side of the road can be very dangerous.

  • If you have an incident and Run Leader does not attend within a reasonable time call the Run Leader. Run Leader may be delayed or attending another issue

  • In the case of large vehicle numbers the Run Leader may break a convoy into groups.

Specific Responsibilities

Run Leader:-

  • Liaise with venues on numbers and timing

  • Know the destination and the route

  • Confirm the destination and route with the convey prior to departure

  • Appoint a Run Leader making sure mobile contact details are exchanged and the convoy knows who is “Run Leader”

  • Set a speed that is appropriate for the conditions, route and participating vehicles

  • Monitor convoy progress in your rear view mirrors

  • Confirm all in the convoy arrive at the venue and address any issues
    ensure Run Leader is promoted to the head of the food queue.....

  • Thank venues for their service on behalf of the Club and ensure all orders are paid for

  • Record photo and story notes for the Club magazine

  • Confirm mobile contact details with all participants

  • Familiarise yourself with the run vehicles and potential issues

  • Travel behind the convoy but maintain visual contact as much as possible

  • In case of a mechanical issue:-
    Ensure you and the participant are safely parked with hazards on (if you have them)
    - Determine the issue if possible and jointly plan a course of action
    - Call for back up if necessary

  • In case of a medical issue:-
    Ensure you and the participant are safely parked with hazards on (if you have them)
    - Attend to the well being of the participant
    - Call for back up if necessary
    If there is any doubt as to the condition of the participant - Call 000

  • Stay with the participant until you are sure it is safe for them to proceed or backup has arrived.


Contact Great Lakes Historic Automobile Club Inc.
If you have any questions about this protocol document, please write to:

Great Lakes Historic Automobile Club Inc.
Tuncurry, NSW, 2428


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